This guide provides instructions for adding respondents to your Indeemo project and inviting them to participate, based on the recruitment method you're using.


Learn More here: Introducing Recruitment Methods: A Guide to Getting Started


If you selected:

  1. Recruit Respondents directly via their email address (Recommended): Follow the instructions below.
  2. Using Indeemo's Panel: Click here
  3. Recruit using Customised Respondent Registration pages: Click here


Adding & Inviting Respondents (Recruit Respondents directly via their email address)

This section covers: how to add your respondents' email addresses to Indeemo, and how to invite your respondents to take part in your Indeemo Project. 



Using Respondent email addresses

Follow these steps to add respondents' emails to your project and notify them to register with Indeemo.


Step 1: Add Respondents’ Email Addresses

  1. Go to the Respondents view and filter to your project.

  2. Locate the relevant target group and click Add Respondents.
  3. Enter respondents' email addresses:
    • Type or paste them into the input field.
    • Ensure each email address is on a separate line.
  4. Click Add to save the emails to the target group.
    • No automatic invitations will be sent.
    • Respondents will appear with the Not Registered status.


Step 2: Invite Respondents to Register

Indeemo does not automatically invite your Respondents.


  1. Access the invitation email template:
    • In the Respondents view, click Respondent Email Template
    • Choose the preferred language and click Copy text to Clipboard.
  2. Use your own email to:
    • Personalize the template,
    • Send the email to each of your respondents (we recommend 1–2 days before fieldwork starts).


What does the respondent experience look like?

Visit the following link: How Respondents Register with Indeemo, Download the Indeemo App & Log in


Using Indeemo- provided Anonymous email addresses


For sensitive projects, anonymized @indeemo.email addresses can be used instead of respondents’ real emails.


This negates the need to add your respondents real emails to your Indeemo Dashboard/ project. 

(We recommend using Indeemo provided anonymous emails to ensure they are unique - and password resets can be applied where necessary).


Learn more here: Indeemo Anonymous emails: Click here 



Step 1: Request Anonymous email addresses


  1. Contact [email protected] for your list of anonymised email addresses.
  2. You/ your Recruitment partner will assign one of these to each of your respondents.


Step 2: Add the @indeemo.email emails to your Project


  1. Go to the Respondents view and filter to your project.

  2. Locate the relevant target group and click Add Respondents.
  3. Enter respondents' email addresses:
    • Type or paste them into the input field.
    • Ensure each email address is on a separate line.
  4. Click Add to save the emails to the target group.
    • No automatic invitations will be sent.
    • Respondents will appear with the Not Registered status.



Step 3: Invite Respondents to Register for Indeemo using their assigned email address


Indeemo does not automatically invite your Respondents.


Use the provided email template below:

  • Copy to your own email client and personalize it for each respondent.
  • Include their unique assigned @indeemo.email address.
  • Send to your respondents when you are ready. (We recommend inviting respondents 1-2 days before fieldwork begins!)


Hi _________,

Thanks for agreeing to take part in our research project. We’re looking forward to working with you.

As part of this project, you will need to use an app called Indeemo.

To ensure privacy, we’ve created an anonymous email address for you:

[AssignedEmail]@indeemo.email


For this project, please use this email to register with indeemo: [email protected]


Please follow these steps to register and use Indeemo: 

1. Open this link on your smartphone: https://register.indeemo.com

2. Register with the above email address and create a password (min. 8 characters). 

3. Download the Indeemo app as prompted and log in with the same credentials. 

4. Enable push notifications (Important!)

You will find tips on registering with and using Indeemo at this link: https://resources.indeemo.com/help-mobile

If you encounter any issues, contact:

- Project Moderator: [moderator email]

- Indeemo Support: [email protected]



Kind regards


PS: please note Indeemo will only work with iOS 16 and above (with iPhone X and above), or an Android Smartphone running Android 12 and above. For tips on how you can check your Operating System version please tap here: http://indeemo.com/check-os 



In your own email client, edit/ personalise this as you wish and send to each of your respondents. 



What does the respondent experience look like?


Visit the following link: How Respondents Register with Indeemo, Download the Indeemo App & Log in


Considerations for Desktop- only projects

For more on when and why respondents might use the browser version of Indeemo, please visit: Respondents using Indeemo via Desktop/ Browser


Adding Respondents:

Follow the same steps above. 


Inviting Respondents:

After adding respondent emails to your Indeemo Dashboard, replace the sign up steps with the below:


As part of this project, you will need to use a website called Indeemo. 


To access Indeemo, please follow these 3 steps:

  • Open the following registration link on your computer on Google Chrome: https://register.indeemo.com
  • Register with the email address that we used to send you this email. 
  • Choose a password that has a minimum of 8 characters.

  1. Once registered, click 'Log in on this Computer'. 
  1. Log in to Indeemo using this email address and your chosen password.